Responding to a Request for Quotation (RFQ)

A general contractor may send you a Request for Quotation (RFQ) when they are gathering pricing for a potential change request from the project owner.

Accessing the RFQ

When a potential change request is created and you are selected to provide pricing:

  • You’ll receive an email notification from BuildEnd.
  • In the email, click the View Request button to open the RFQ and view its details.

Alternatively, you can also access RFQs from the Vendor Portal:

  1. Navigate to the project.
  2. Open the Vendor Portal from the project tabs.
  3. Select RFQ tab to view active and past RFQs.

Responding with Pricing

To respond to an RFQ:

  1. Open the request either from the email or Vendor Portal.
  2. Review the details provided by the general contractor, including:
    • Description of the potential change
    • Cost code for the requested line item
  3. Click Update Pricing.
  4. Enter your unit cost and unit quantity for the requested item(s).
  5. Click Save Pricing.
  6. In the Workflow panel on the right-hand side, click Submit Pricing to send your response to the contractor.

What Happens Next

After submission, the contractor may:

  • Approve the pricing
  • Reject it
  • Send it back with comments

If sent back, you can update your pricing and resubmit.

Once the potential change request is approved, the contractor can convert your pricing into a:

  • Subcontract Change Order, or
  • Purchase Order Change Order.