Understanding Buildend's Structure: How Everything Connects

Buildend is organized into a connected structure that helps teams manage projects, people, and information in one system.

Understanding this structure makes it easier to navigate the platform and see how information connects across projects, workflows, and records.

Table of Contents

Overview

Buildend is built around a simple structure that connects all project information in one place.

At a high level, Buildend is structured as:

Workspace → Projects → Modules → Items

This hierarchy forms the foundation of how information is organized across the platform.

Core Structure of Buildend

The table below provides a quick reference to the core levels of the Buildend structure and how they relate to one another.

Level

Example

Purpose
Workspace ABC Construction Highest-level environment where an organization manages projects, users, and settings
Project Yorkville Tower Individual construction project managed within a Workspace
Module RFIs Functional area used to organize project information
Item RFI-023 Individual record users create and interact with

The following sections explain each level in more detail, including its purpose and how it fits into the overall project hierarchy.

Level 1: Workspace

The Workspace is the highest level of the Buildend structure.

It represents your organization and serves as the environment where projects, users, and system settings are managed.

For more information, see:

Level 2: Projects

Projects sit within a Workspace and represent a specific construction project.

Each Project acts as a central hub for all activity related to that project, including documents, workflows, financials, and field activity.

For more information, see:

  • Projects Overview [Coming Soon]

Level 3: Modules

Projects are organized into functional areas that help teams manage different types of work.

Examples include:

  • Documents
  • Financials (Prime Contracts, Sub-Contracts, Purchase Orders)
  • Forms
  • Scheduling
  • RFIs
  • Submittals

Each module has a specific purpose and can also have a dedicated workflow set up if needed.

Level 4: Items

Inside each module are the individual records users work with day to day. These items contain the detailed information needed to manage and execute work within a project.

Examples include:

  • An RFI submitted to clarify site conditions
  • A Submittal package sent for review and approval
  • A Change Order issued for additional or modified work
  • A Purchase Order issued for additional materials required
  • A Drawing revision released for field use
  • A Task assigned to complete a deficiency found

These items represent the real project activity that drives project execution throughout Buildend.

Structured Workflows

Workflows define structured approval flows that can be configured within specific modules.

They help guide how items move through review, approval, and completion by establishing clear steps and responsibilities within a module.

Examples include:

  • Task assignments and completion flows
  • Review cycles like an RFI flowing through Engineers before final approval
  • Financial approvals, like a Purchase Order Approval flow

For more information, see:

  • Workflows Overview [Coming Soon]

Connected Information

Information in Buildend is connected across the platform, allowing users to access related items and documents from either side of a relationship.

Related records automatically link together, such as:

  • A Change Order connected to its Potential Change Order
  • An Invoice linked to a Purchase Order
  • A Task connected to drawings or documents

This helps users understand full context without switching between disconnected systems.

Why This Structure Matters

This structure helps users work more efficiently by:

  • Keeping information organized, connected, and easy to navigate
  • Reducing duplication, improving collaboration, and ensuring consistency across projects
  • Allowing users to navigate confidently and make decisions with full context

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