Time tracking in Buildend connects field activity to project performance, cost control, and reporting.
Table of Contents
Overview
Time tracking is a core part of construction project management, linking field activity to project, workforce, and reporting systems.
In Buildend, it ensures labor data is captured, reviewed, and used consistently across projects for billing, payroll, and performance tracking.
Time tracking follows a two-stage workflow between employees and approvers.
What Time Tracking Is Used For
Organizations use time tracking to:
Track labor across projects and tasks
Support payroll and workforce management
Capture billable and non-billable hours
Improve project visibility and forecasting
Support job costing and reporting
Maintain accurate records for compliance and auditing
This creates a consistent record of where time is spent across projects.
Employee and Approver Responsibilities
Time tracking in Buildend is split into two key responsibilities:
👷♀️ Employee Side (My Time Cards)
Employees are responsible for:
Entering time worked
Assigning time to the correct project activities
Ensuring all time worked is accurately recorded
Accurate entries here help ensure reliable data for reporting and analysis later on.
✅ Approver Side (Manage Time Cards)
Approvers (typically Project Managers or designated reviewers) are responsible for:
Reviewing submitted time entries
Approving or rejecting time
Ensuring accuracy and completeness before time is finalized
This is important as approvers serve as the final checkpoint before time is included in reporting and financial processes.
What Happens When Time Is Approved
Once approved, time entries may be used in downstream processes depending on company configuration, including:
Job costing
Payroll processing
Billing and invoicing
Financial reporting
Billable time tracking
Approved time becomes part of the organization’s official record.
Why It Matters
Time tracking provides visibility into how labor is used across projects and how it impacts project outcomes.
It helps organizations:
Improve project cost accuracy and billing reliability
Support payroll, forecasting, and reporting processes
Allocate labor more effectively across projects
Increase visibility into field activity and workforce usage
Identify issues earlier in project execution
