Tasks in Buildend provide a flexible way to track, assign, and manage work that needs to be completed throughout the lifecycle of a project. They are designed for issue tracking and can be used for a wide variety of project activities, including deficiencies, punch lists, QA inspections, and safety observations.
Tasks help project teams organize work, assign responsibility, monitor progress, and ensure issues are resolved efficiently.
Common Uses for Tasks
Tasks can be used for virtually any project issue or work item. Common examples include:
Deficiencies
Punch list items
QA/QC inspections
Safety observations
Site issues
Warranty items
Corrective actions
General project action items
Organizations can customize task types to match their internal processes.
Assigning Tasks
Every task can be assigned to one or more project members, making it clear who is responsible for completing the work.
Assigned users receive visibility into the task and can update its status as work progresses.
Typical information stored on a task includes:
Task name
Description
Assignee(s)
Priority
Due date
Status
Attachments
Photos
Comments
Creating Tasks
Tasks can be created from both the Buildend web application and the mobile app.
The mobile app allows field staff to quickly capture issues directly from the job site by:
Creating a new task
Taking photos
Attaching existing photos or files
Adding notes and descriptions
Assigning the task to the appropriate team member
This allows issues to be documented immediately while on site, reducing paperwork and improving communication.
Attachments and Photos
Tasks support file attachments, allowing users to include supporting documentation such as:
Photos
Drawings
Documents
Inspection reports
Manufacturer information
Other project files
Photos taken in the field provide clear documentation of existing conditions and completed work.
Action Items
Tasks can contain a checklist of Action Items that must be completed before the task itself can be marked complete.
This helps group related work into a single task instead of creating numerous individual tasks.
Example
Instead of creating ten separate deficiency tasks for Room 200, you can create one task:
Task
Room 200 Deficiencies
Action Items
Repair drywall damage
Paint west wall
Replace ceiling tile
Adjust door closer
Install missing baseboard
Clean flooring
As each action item is completed, it can be checked off individually. Once every action item has been completed, the overall task can then be completed.
This keeps task lists organized while still providing detailed tracking of individual work items.
Approval Workflows
Tasks support configurable Approval Workflows.
When a task is created, it can automatically follow a predefined approval process based on your organization's workflow configuration.
Approval workflows can be used to:
Review completed work
Verify deficiencies have been corrected
Approve QA inspections
Sign off on safety observations
Route tasks through multiple reviewers
This ensures tasks are reviewed and approved consistently before they are officially closed.
Benefits of Using Tasks
Using Tasks in Buildend helps teams:
Track deficiencies and punch list items
Assign responsibility to project members
Capture issues directly from the field using the mobile app
Attach photos and supporting documents
Organize multiple work items using Action Items
Route work through approval workflows
Improve accountability and project visibility
Tasks provide a single, flexible solution for managing project issues from identification through completion, making them an essential tool for quality control, safety management, and day-to-day project coordination.